There are many ways to manage your business more efficiently. There are many technology and tools to increase productivity, and more coming out all the time to help your business. What happens when you start getting bogged down with emails and bookkeeping that start to take time away from the actual work that makes you money? Here are the top 3 ways to manage your business more effectively.
Efficient Project Management
If you are still managing your team with Skype messages, email messages, or Facebook messages, then you should think about an alternative way. Trello and Freedcamp are a couple of sites that are perfect for helping you manage your team. The best part is they are both free. They both have time-saving functions, including the setup of projects, inviting your client or other team members to projects that are relevant to them, and listing tasks in each project by priority and deadline. This gives you one place to be able to see at a glance what needs to be done still and what has already been done. You can also set one up for yourself to keep yourself on the tasks you need to do.
Effective Time Management
Use a calendar. I like Google Calendar. Google Calendar can easily be used with smartphones. You can color-code your schedules so you can easily see which ones are for personal or business. Schedule everything and use different colors for each activity including sleep, self-care, business activities and any appointments you may have. This will help you see at a glance if you can fit new clients in and what activities you may need help with to allow more time to focus on your business.
Prioritize Your Responsibilities
At the start of each day, go through everything that you need to do. Some of the tasks will be more important than others. Order the list starting with the most important and ending with the least important ones. I like to use a spreadsheet or a notepad on my computer to accomplish this. Figure out how long each task should take you and make a note of it next to the item. At the end of each day, go through your list and make any time adjustments needed for how long each task took. Also, decide if any of the tasks can be taken off the list.
All of these systems will save you time, and they are easy to implement. Planning is key to success and will allow you to be more productive with the management of your business. Hopefully, these 3 ways to manage your business more efficiently will help save you time.